Traditional guest registration is holding your business back with inefficiencies and outdated processes. Signal OS Visitors redefines guest management, streamlining invitations and check-ins with modern, digital solutions. Elevate your guest experience and meet the demands of today’s workplaces—read on to discover how!
In technology-driven workplaces, traditional visitor registration no longer meets the demands of modern offices. Manual check-ins are inefficient, prone to errors, and fail to provide the level of convenience that businesses need.
With digital tools like our Visitors, managing guests in buildings has never been easier. Explore with us why your business should ditch paper-based registers and upgrade to a digital guest management system.
Most digital visitor management systems only digitize the check-in process but fail to provide meaningful pre-registration options. This leads to bottlenecks at reception, as guests still need to input their details manually upon arrival. Signal OS Visitors eliminates this issue with its pre-registration feature. Reception can invite guests, and such invitation will be sent digitally, providing all necessary visit information and access QR codes via email. Visitors combined with Signal OnSite app allows all or chosen employees inviting guests in advance. This streamlines entry and saves valuable time for both guests and front-desk staff.
Maintaining proper logs is a time-consuming process that adds unnecessary workload for administrative staff. Getting all the data upon guest’s arrival can be tedious and inefficient. Visitors automates these tasks, storing all visitor data in a centralized system. All this cna be used again for future visits! This not only saves time but also allows your team to focus on more critical responsibilities, improving overall operational efficiency.
Many basic digital systems focus solely on recording visitor details, neglecting the user experience. Visitors may still encounter clunky interfaces, slow processes, or a lack of clarity about what to do next. With Signal OS Visitors, the focus is on creating a seamless and welcoming experience. Features like QR code-based check-ins and clear instructions make the process intuitive and fast, leaving guests with a positive impression of your workplace..
In today’s data-conscious world, protecting personal information is a must. Traditional visitor logs expose sensitive information to prying eyes. Many systems might store visitor data in insecure formats or fail to meet regulations like GDPR. Visitors ensures that all visitor information is encrypted and securely stored, adhering to the highest data protection standards. Unnecessary details that must only be known by tenant companies are not shared with the building, and the other way around. By using a system that prioritizes privacy, you not only protect sensitive information but also demonstrate your commitment to compliance.
With growing emphasis on environmental responsibility, businesses are under pressure to adopt eco-friendly practices. Paper-based systems contribute to unnecessary waste, undermining efforts to meet sustainability goals. Visitors helps businesses go green - all invitations and checking-in process can be done without the use of paper. By adopting a digital solution, you can align with your company’s or building’s ESG initiatives while improving efficiency.
Visitors by Signal OS is a powerful guest management system that redefines how workplaces handle guest check-ins and access. Designed to be flexible, it allows tenant managers to create and manage visits, register guests, and control access privileges seamlessly. Guests can receive QR codes with temporary badges for auto check-in, enabling them to call elevators and access their destinations independently, or they can be assisted by reception staff who can provide printed QR codes and directions.
Reception staff benefits from features like categorized visitor management (contractors, suppliers, customers, and more), QR code printing, and the ability to monitor all scheduled and completed visits. Detailed data insights, including visit times, durations, and employee invitations, make tracking and reporting effortless, while PDF attachments provide extra context for meetings or appointments.
Visitors simplifies operations for tenant managers and reception staff, enhancing security, efficiency, and the overall guest experience. Learn more at https://www.signalos.io/visitors.
